How To Capture The Attention Of Your Employees During Meetings
Meetings are important in any organization. Any organization find it essential to conduct meetings as a way of deliberating on the state of the business and setting new goals. It is also a chance that members get an opportunity to go through their past performance and set new targets. The employees play a key role in making business meetings successful. The managers want to accomplish the objectives of the meetings where the staff leaves the room with whatever that has been discussed. Most employees struggle to remain attentive during the meeting, and they may wander off few hours after the meeting has begun. The tips below will help you in making sure the workers remain attentive throughout the meeting.
Make sure you have the correct timing of your meeting It is essential to mind about the timing of your meeting It should not be a time of the day when you notice the staffs tired from the day’s work. It is critical to schedule short breaks in between the meeting other than having a meeting go on for long hours without the break in between. When the meeting go on for long hours the employees may be drawn away from the main agenda and start thinking of other things. Introducing breaks in the middle of the meeting will give your employees a chance to clear their thoughts and browse through their emails and stretch outside while going to the restroom.
You need to motivate the employees to engage by asking questions during the meeting. This is an ideal way to make them participate in the meeting. Before you change topics, introduce a forum of questions where they can make inquiry. You will also gauge their attentiveness by the kind of questions they bring forward. It is a productive method that you can use to ensure the employees are equal participants in the meeting. Refrain from discussing things that are not part of the meeting’s agenda. It is essential to stay on the topic. Use visual guides to help you keep on the topic, you can make use of switch slides and laser pointers that you can use in the boardroom. If a worker asks a question that is not in line with the topic of discussion; you can ask them to ask the question after the meeting has ended.
You should also reduce distractions. Ask the staff to keep their cell phones out of sight when you are in the meeting. Cell phones are a major cause of distractions to people hence the necessity to control their use. It is necessary to improve a way of dealing with the employee’s major causes of disturbances. Ensure the boardroom is well decorated with minimal distractions to cut down the chances of having the employees distracted. The decorations should also be minimal.