Many employees begrudge employers who always hold pointless meetings. Whether you like or not, employee survey takers have indicated that they have become more productive with fewer meetings as opposed to having one as often. This fact should cause us to stop and think whether our own business meetings are really helpful for the growth of the company.
What are some ways to make your meetings less time-consuming, and even more productive? Are there better options on how you conduct your regular meetups, rather than the usual chatter and pointless rhetoric exchange? In this post, we will be understanding the great ways that you can have more fruitful meetings in your company.
How do you make meetings more productive?
1. Prepare the right materials
The first step in having an efficient meeting is to prepare your presentation items beforehand. Whether it’s dry erase whiteboards or a computer presentations, it is important for the meeting to start with all of these tools in check. Most business meetings take more time than usual because presenters fail to double check if all tools are working properly, causing more time-stalling moments rather than productive ones.
2. Prioritize your objectives
The point of having a meeting is outlining your objectives. What is the real purpose of holding the meeting? Avoid the vague purposes and eliminate those which aren’t really your priority. Usually, effective meetings only have one to three points which are concrete and measurable. It is important to set in stone what your meeting objectives are so that you will not be off=topic once the presentations commence.
3. Have a specific timeline for the meeting
As much as possible, try to set your meetings at a boxed time. It could be possibly be done during lunch break where people can have free snacks, or during the afternoon slump just before the work ends. It is not ideal to schedule your meetings after work as this could mean that people will be spending time more than they should as they debate with each other or adding unnecessary things during presentations.
4. Have a concrete call to action as you end the meeting
The meeting should not be purely for good-to-know purposes. All meetings should have a strong call-to-action, meaning there should be a response from its members. Whether it’s the initial portion of a project, a new protocol in the business, or anything else more specific, there should be an action that results from that meeting. This way, your objectives can be met and the effectiveness of your meetings are measurable.
5. Minimize meetings as much as possible
If you only need to tell an individual employee about an issue, you don’t have to set up a meeting about it. The best way for businesses to achieve growth is through the lean process. Send a message, hold a quick discussion with an individual, or even call. This saves time rather than getting a full-blown meeting for a small objective.
This is not to say that meetings are not essential. In fact, it is one of the integral ways you can do at work to allow the message to come across. The whole point of this post is just to understand how you can make your business meetings better over time.